2 weeks
Efficiency Diagnostic
Discover workload, processes, and systems. Ranked AI ops roadmap: free capacity, level-set staffing, handle more work with the team you have.
Fractional AI / ops COO
AI ops that optimize systems, processes, and staffing.
For owner-operators of 8–60 person agencies and startups: we discover how the work actually runs, map the gaps, install AI and automation, and level-set the team — full-time, flexible, or deferred — so you spend less and run with more clarity.
Built by an ops and production leader who’s run ~$13M portfolios, enterprise transformations, and AI-assisted capacity planning inside agencies.
Who it’s for
Built for owner-operators who feel every seat.
Beachhead: marketing and advertising agencies. Also startup in-house marketing teams that need volume without stacking headcount first.
A fit when
- You’re an 8–60 person agency or startup
- Buyers are founder, COO / Head of Ops, MD, or a Partner who owns P&L
- You need more output without defaulting to another full-time hire
- AI is scattered — ChatGPT everywhere, systematic nowhere — and you want dashboards, not vibes
Not for (v1)
- Enterprise holding-company theater
- One-off ChatGPT workshops
- Teams that won’t change process or staffing math
The problem
The problem
You don’t have an AI problem. You have a staffing-vs-output problem.
- Headcount grows faster than deliverables
- Capacity gaps default to a new hire
- Processes and systems have gaps — or work that should be automated still runs on grind
- Owners lack a clear view of capacity, workload, and where flexible or gig capacity fits
If AI doesn’t change how work runs and how you staff it, it’s a toy.
What Stravio is
Fractional AI/ops COO for small-to-mid agencies and startups. I discover how your work really runs, map processes and systems, install AI and automation, and help you level-set staffing — so you’re efficient, not overbuilt, and the owner has fidelity into what’s working.
Solutions
Three ways in. No workshop theater.
Path: Diagnostic → Install → Partner. Skip Diagnostic if the pain is already clear.
90 days
Ops Install
Priority workflows running on installed AI and automation — plus dashboards. Measurable capacity: more work without another hire, or less grind on the team you already have.
Retainer
AI Ops Partner
Ongoing installs, adoption, and staffing discipline (full-time vs flexible / gig) so efficiency compounds instead of decaying.
Engagement scope and investment live in proposals — not on this page.
How it works
Same spine every engagement.
Discover → map → install → level-set staffing. Depth scales with the solution; the operating model does not.
- Discover Workload, processes, systems, and staffing pressure
- Map Gaps, handoffs, and where AI / automation pays
- Install AI systems, automation, SOPs, and owner dashboards
- Level-set staffing Right-size seats; defer hires; use flexible or gig capacity where it fits
- Measure and harden Baseline → 90 days; lock playbooks so gains stick
What we measure
Proof tied to capacity, staffing, and clarity.
If it doesn’t move these, it doesn’t count.
Hire deferrals / avoided reqs
Capacity per person
Hours cut on high-volume workflows
Owner visibility (dashboards)
Staffing fit — FTE vs flexible / gig
About
Trevor Foley
Ops and production leader across advertising, media, and technology. Founder of Stravio.
I’ve spent my career inside creative and marketing orgs solving the same problem Stravio is built for: more output without a matching climb in headcount. That meant owning large portfolios, standing up capacity and forecasting systems, installing process and automation so teams ran leaner, and leading operating shifts when the model itself had to change.
Along the way I’ve run ~$13M in portfolio work, shipped in-house AI tooling that lifted team optimization 12%+, driven ~40% operational efficiency gains that helped unlock $1.4M in additional funding, cut annual costs ~18% through financial discipline and vendor negotiation, and led 400+ people through an enterprise remote transition ahead of schedule.
The through-line is capacity as an operating system, not a hire reflex. Stravio packages that as installable AI ops — diagnostic, install, and partner — for owner-operators who need systems, staffing clarity, and work that runs without growing the team first.
Book a 30-minute intro call
No pitch deck. Pick a time — we talk through how work runs today, where systems and staffing are misaligned, and whether a Diagnostic or Install is worth it.
Prefer email? trevor@stravio.agency
See live availability and book directly.
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